Questions about Project Proposals & Grant Applications
*Please note that we now have an online grant application system through eGrant and if your Internet technology permits, we prefer that you use this on line process. Our grant request process has two steps. STEP ONE is to submit a Project Proposal. If your proposal meets all of our requirements, we will invite you to submit a Grant Application, which is STEP TWO.
1. What is the difference between a Project Proposal Form and a Grant Application?
The Project Proposal Form, which is STEP ONE of our grant request process, is a solicitation for a Grant Application. If your proposal meets all of our requirements, we will invite you to formally apply for a grant. The Grant Application, which is STEP TWO of the grant process, is the official form that will be reviewed by our Board.
2. Is there a deadline to submit a Project Proposal Form?
No. We accept project proposals year-round. There are only deadlines for the submission of Grant Applications. If you are invited to complete a Grant Application, you will be notified of the deadline submission date.
3. What if I can’t use the online eGrant application system?
May I fax or e-mail the Project Proposal Form?
Yes, but remember to include a complete mailing address to which the application materials may be sent. If your proposal meets all of our requirements, a Grant Application will be mailed to you. You must send back the ORIGINAL Grant Application form by regular post.
May I make my own version of a Grant Application?
No. You must return the original application form in order to qualify for funding. No copies will be accepted. Although the Project Proposal Form may be submitted by fax or e-mail, the Grant Application may not.
If I can’t use the online grant application system and don’t have a typewriter, how can I complete the Grant Application using my computer?
To complete the application without a typewriter, you will need to print your answers from a computer and then CUT them with a scissors and PASTE them into the application form using tape or glue.
4. How much is typically granted to a project?
5. What are needs internal to a congregation and why don’t you fund them?
6. What is considered full-time involvement?
7. What is expected in an income/expense report?
Questions about the Application Process
1. Who is a Monitor/Guarantor?
The Monitor/Guarantor must be an individual NOT directly involved with the project who agrees to verify in writing at the end of the grant period that the funds were used for the purpose for which they were given. The Monitor/Guarantor must be a sister from a different congregation, a priest from the local area, or a lay employee of a well-established Catholic organization like Catholic Relief Services, Caritas, the Jesuit Volunteer Corps, etc.
2. How long does it take to hear if we have been awarded a grant?
The time from which we receive your proposal until the final review of your application by the Board can be six to nine months, even longer if you fail to include all of the supplementary information we require you to submit with your Grant Application. We will notify you by email of the Board’s decision as soon as possible following the meeting.
3. How often may we apply for funding?
Second and third proposals for the same organization may be submitted after the grant report from the previous grant has been completed.
4. How many Grant Applications may a congregation or province submit?
It is unusual for the Board to consider more than two projects in each grant cycle from the same region or province of a religious congregation.